Business
The business office manages all financial matters for the district including budget and finance, purchasing, accounts payable, payroll, transportation, facility usage, buildings and grounds, food service, record access and security.
Finance
2025-26 Budget/School Board Calendar
Date | Activity | Participants |
---|---|---|
1.2.25-1.31.25 | Admin Review | Building Principals/ Directors |
2.1.25 - 2.23.25 | Admin Review | Central Administration |
3.1.25 | Tax Levy Calculation due to NYSED |
N/A |
4.3.25 4.15.25 5.4.25 5.18.25 |
Legal Notice Rockland Journal News |
N/A |
4.3.25 4.17.25 5.1.25 5.18.25 |
Legal Notice Rockland County Times |
N/A |
2.4.25 3.4.25 4.1.25 |
School Budget Workshops during BOE Meetings |
Public |
2.28.25 | Candidate Petitions available to public |
Public |
4.21.25 | Last day for submission of candidate petitions (must be received by the District Clerk no later than 5:00 pm, 30 days prior to the election) |
School Board Candidates |
4.21.25 | School Board Election Notice: Candidates must file their first financial disclosure statement (30 days prior to election) |
School Board Candidates |
4.22.25 12:00 PM |
Ballot Selection for School Board Candidates will take place at 45 Mountain Ave., Hillburn, NY 10931 (Order of position on the ballot) |
Public |
4.22.25 | Budget presentation and adoption | Public |
4.23.25 | Tax Report Card submitted to NYSED | N/A |
4.25.25 | Military Ballots Distributed | N/A |
4.28.25 | Budget Overview: This information should be displayed in all schools (salaries, schools, tax report card) |
N/A |
5.6.25 | Public hearing on the budget | Public |
5.9.25 | Deadline for voter registration with the Rockland County Board of Elections (11 days prior to the election) |
N/A |
5.13.25 | *Mail Only: Absentee Ballot and Early Mail Ballot Application deadline (Must be received by the District Clerk by 5:00 pm) |
N/A |
5.14.25 | Budget Notice Mailed to Public | N/A |
5.15.25 | School Board Election Notice: Candidates must file their second financial disclosure statement (5 days prior to the election) |
School Board Candidates |
5.19.25 | *In-Person: Absentee Ballot and Early Mail Ballot Application deadline (must be received by the District Clerk by 5:00 pm) | Public |
5.20.25 | Absentee Ballots and Early Mail Ballots (must be received by the District Clerk by 5:00 pm) **Absentee ballots and Early Mail ballots may also be dropped off at the proper polling location until 5:00 pm |
Public |
5.20.25 |
Budget/Candidate Vote |
Public |
5.20.25 | Board of Education Meeting | Public |
6.9.25 | Candidates for the school board election must file their third financial disclosure statement (20 days following the election) |
School Board Candidates |
6.17.25 | Budget Revote (If Necessary) |
Voter Information
Important Voter Information
Qualified Voter Information
You can vote if you are:
- A US Citizen
- At least 18 years old
- A resident of the District for 30 days prior to the vote
- Registered to vote
When: Tuesday, May 21, 2024 - 6:00 am - 9:00 pm
Where: Voters must report to their assigned school budget election district.
- Cherry Lane Elementary School
- 1 Heather Drive, Airmont
- Hillburn Administrative Building
- 45 Mountain Avenue, Hillburn
- RP Connor Elementary School
- 13 Cypress Road, Suffern
- Sloatsburg Elementary School
- 11 Second Street, Sloatsburg
- Suffern Middle School
- 80 Hemion Road, Suffern
Archived Budget Info
Previous Budget Presentations
As a reminder, all budget workshops and presentations can be viewed on the Board of Education YouTube Channel.
2023-2024
2023-24 Budget
- February 7 Budget Preview Presentation
- February 22 Budget Workshop Presentation: Focus on Curriculum
- March 7 Budget Workshop Presentation: Focus on Facilities
- April 18 Budget Workshop Presentation: Focus on Pupil Personnel Services
Thank you Suffern Central School District for passing the 2023-24 School Budget. Read the details here
2022-2023
2021-2022
2021-2022 Budget
February 2, 2021 – Presentation PDF
March 2, 2021 – Presentation PDF
April 6, 2021 – Presentation PDF
Budget Newsletter (PDF)
2020-2021
2020- 2021 Budget
2/04/20 – Board Budget Workshop – Budget Presentation
3/03/20 – Board Budget Workshop – Budget Presentation
4/01/20 – Virtual Board Budget Workshop – Budget Presentation
4/07/20 – Board Budget Workshop
4/21/20 – Budget Workshop – Budget Presentation
2020-21 Budget Newsletter (PDF)
Here are some highlights from the 2020-21 Property Tax Report Card data published by NYSED:
2020-21 Proposed Spending Pct Chg
2020-21 Proposed Tax Levy Pct Chg
2024-2025
Budget & Finance
- 2024-25 Budget Passes with 78% of the Vote
- 2024-25 Budget Calendar
- 2024-25 Budget Preview
- 2024 Absentee Ballot Application
- 2024 Early Mail Ballot Application
- 2024 Sample Ballot
- PTA Council Website: Board Candidate Details
Budget Presentations
Operations
Financial and Audit Information
Financial and Audit Reports
Audits:
External Auditor – On an annual basis, audit financial statements to render an opinion on whether they adhere to Generally Accepted Accounting Principles (GAAP).
Internal Auditor – On an annual basis, performs risk assessments and helps the board in developing internal controls to reduce financial risk.
Claims Auditor – On a weekly basis, ensure that all expenditure vouchers are properly itemized and documented before payments are made by the treasurer.
NYS Comptroller’s Audits – The New York State Office of the Comptroller audited the District in 2007/2008 and 2011/2012, an additional audit requirement enacted by the New York State Comptroller’s Five Point Plan. These audits are performed at each NYS school district every five years to ensure that programs achieve their established goals, funds are used efficiently, and assets are adequately protected against fraud, waste and abuse.
2023 Independent Auditor's Report
2023 Extra Classroom Auditor's Report
Financial Reports:
Every month, the district prepares a Treasurer’s Report that provides an update on the expenditures, revenue, and reserve balances.
2023-2024
December 2023 Report |
2022-2023
2021-2022
June 2022 Treasurer’s Report May 2022 Treasurer’s Report April 2022 Treasurer’s Report March 2022 Treasurer’s Report February 2022 Treasurer’s Report January 2022 Treasurer’s Report |
December 2021 Treasurer’s Report November 2021 Treasurer’s Report October 2021 Treasurer’s Report September 2021 Treasurer’s Report August 2021 Treasurer’s Report July 2021 Treasurer’s Report |
2020-2021
2020-2021 Suffern CSD Financial Report (ST-3)
2019-2020 Suffern CSD Financial Report (ST-3)
Purchasing
The purchasing department serves the educational program by providing necessary supplies, textbooks, equipment and related services. Purchase contracts and public works contracts subject to competitive bidding will be awarded to the lowest responsible bidder; however, purchase contracts may be awarded on the basis of best value. Requests for Bids and Requests for Proposals are advertised in the Journal News and Rockland County Times. Bids and Proposals are published by the Empire State Municipal Purchasing Group (see link below) and on this website (see list below). http://www.empirestatebidsystem.com/
Current Bids/RFPS
Suppliers and those interested in doing business with the School District are encouraged to forward a request in writing to our department indicating the category of supply or service. Also, vendors are encouraged to create an account on the Empire State Municipal Website to ensure up-to-date bid and RFP information.
Quick Links
CONTACTS
Dr. William Castellane
Assistant Superintendent for Finance and Business Operations
Pamela Elefonte, CPA
District Treasurer
Etna Martinez
Accountant II
Alyssa Kezek
Principal Purchasing Clerk
Angela Ruiz
Secretary