Business

The business office manages all financial matters for the district including budget and finance, purchasing, accounts payable, payroll, transportation, facility usage, buildings and grounds, food service, record access and security.

2025-26 Budget Info

Voter Information

Important Voter Information

Where to Vote

Am I Registered?

Qualified Voter Information

You can vote if you are:

A US Citizen
At least 18 years old
A resident of the District for 30 days prior to the vote
Registered to vote

When: Tuesday, May 20, 2025 - 6:00 am - 9:00 pm

Where: Voters must report to their assigned school budget election district.

Cherry Lane Elementary School
- 1 Heather Drive, Airmont
Hillburn Administrative Building
- 45 Mountain Avenue, Hillburn
RP Connor Elementary School
- 13 Cypress Road, Suffern
Sloatsburg Elementary School
- 11 Second Street, Sloatsburg
Suffern Middle School
- 80 Hemion Road, Suffern

Budget Notice 2025-26

Budget Workshops

Budget Calendar

Date	Activity	Participants
1.2.25-1.31.25	Admin Review	Building Principals/ Directors
2.1.25 - 2.23.25	Admin Review	Central Administration
3.1.25	Tax Levy Calculation due to NYSED	N/A
4.3.25 4.15.25 5.4.25 5.18.25	Legal Notice Rockland Journal News	N/A
4.3.25 4.17.25 5.1.25 5.18.25	Legal Notice Rockland County Times	N/A
2.4.25 3.4.25 4.1.25	School Budget Workshops during BOE Meetings	Public
2.28.25	Candidate Petitions available to public	Public
4.21.25	Last day for submission of candidate petitions (must be received by the District Clerk no later than 5:00 pm, 30 days prior to the election)	School Board Candidates
4.21.25	School Board Election Notice: Candidates must file their first financial disclosure statement (30 days prior to election)	School Board Candidates
4.22.25 12:00 PM	Ballot Selection for School Board Candidates will take place at 45 Mountain Ave., Hillburn, NY 10931 (Order of position on the ballot)	Public
4.22.25	Budget presentation and adoption	Public
4.23.25	Tax Report Card submitted to NYSED	N/A
4.25.25	Military Ballots Distributed	N/A
4.28.25	Budget Overview: This information should be displayed in all schools (salaries, schools, tax report card)	N/A
5.6.25	Public hearing on the budget	Public
5.9.25	Deadline for voter registration with the Rockland County Board of Elections (11 days prior to the election)	N/A
5.13.25	*Mail Only: Absentee Ballot and Early Mail Ballot Application deadline (Must be received by the District Clerk by 5:00 pm)	N/A
5.14.25	Budget Notice Mailed to Public	N/A
5.15.25	School Board Election Notice: Candidates must file their second financial disclosure statement (5 days prior to the election)	School Board Candidates
5.19.25	*In-Person: Absentee Ballot and Early Mail Ballot Application deadline (must be received by the District Clerk by 5:00 pm)	Public
5.20.25	Absentee Ballots and Early Mail Ballots (must be received by the District Clerk by 5:00 pm) **Absentee ballots and Early Mail ballots may also be dropped off at the proper polling location until 5:00 pm	Public
5.20.25	Budget/Candidate Vote (Polls open 6:00 am - 9:00 pm)	Public
5.20.25	Board of Education Meeting	Public
6.9.25	Candidates for the school board election must file their third financial disclosure statement (20 days following the election)	School Board Candidates
6.17.25	Budget Revote (If Necessary)

Previous Budget Presentations

As a reminder, all budget workshops and presentations can be viewed on the Board of Education YouTube Channel.

2024-2025

2023-2024

2022-2023

2021-2022

2020-2021

2020- 2021 Budget
2/04/20 – Board Budget Workshop – Budget Presentation
3/03/20 – Board Budget Workshop – Budget Presentation
4/01/20 – Virtual Board Budget Workshop – Budget Presentation
4/07/20 – Board Budget Workshop
4/21/20 – Budget Workshop – Budget Presentation
2020-21 Budget Newsletter (PDF)

Here are some highlights from the 2020-21 Property Tax Report Card data published by NYSED:
2020-21 Proposed Spending Pct Chg
2020-21 Proposed Tax Levy Pct Chg

2024-2025

Budget & Finance

CONTACTS

Dr. William Castellane
Assistant Superintendent for Finance and Business Operations

Pamela Elefonte, CPA
District Treasurer

Etna Martinez
Accountant II

Alyssa Kezek
Principal Purchasing Clerk

Angela Ruiz
Secretary

Operations

Financial and Audit Information

Financial and Audit Reports

Suffern Central ARP Stimulus Plan 2021-22

ARP ESSER APPROVED FS10

Audits:

External Auditor – On an annual basis, audit financial statements to render an opinion on whether they adhere to Generally Accepted Accounting Principles (GAAP).

Internal Auditor – On an annual basis, performs risk assessments and helps the board in developing internal controls to reduce financial risk.

Claims Auditor – On a weekly basis, ensure that all expenditure vouchers are properly itemized and documented before payments are made by the treasurer.

NYS Comptroller’s Audits – The New York State Office of the Comptroller audited the District in 2007/2008 and 2011/2012, an additional audit requirement enacted by the New York State Comptroller’s Five Point Plan. These audits are performed at each NYS school district every five years to ensure that programs achieve their established goals, funds are used efficiently, and assets are adequately protected against fraud, waste and abuse.

2023 Independent Auditor's Report

2023 Extra Classroom Auditor's Report

Financial Reports:

Every month, the district prepares a Treasurer’s Report that provides an update on the expenditures, revenue, and reserve balances.

2023-2024

December 2023 Report
November 2023 Report
October 2023 Report
August 2023 Treasurer's Report
July 2023 Treasurer's Report

2022-2023

June 2023 Treasurer’s Report
May 2023 Treasurer’s Report
April 2023 Treasurer’s Report
March 2023 Treasurer’s Report
February 2023 Treasurer’s Report
January 2023 Treasurer’s Report

December 2022 Treasurer’s Report
November 2022 Treasurer’s Report
October 2022 Treasurer’s Report
September 2022 Treasurer’s Report
August 2022 Treasurer’s Report
July 2022 Treasurer’s Report

2021-2022

June 2022 Treasurer’s Report
May 2022 Treasurer’s Report
April 2022 Treasurer’s Report
March 2022 Treasurer’s Report
February 2022 Treasurer’s Report
January 2022 Treasurer’s Report

December 2021 Treasurer’s Report
November 2021 Treasurer’s Report
October 2021 Treasurer’s Report
September 2021 Treasurer’s Report
August 2021 Treasurer’s Report
July 2021 Treasurer’s Report

2020-2021

June 2021 Treasurer’s Report
May 2021 Treasurer’s Report
April 2021 Treasurer’s Report
March 2021 Treasurer’s Report
February 2021 Treasurer’s Report
January 2021 Treasurer’s Report

December 2020 Treasurer’s Report
November 2020 Treasurer’s Report
October 2020 Treasurer’s Report
September 2020 Treasurer’s Report
August 2020 Treasurer’s Report
July 2020 Treasurer’s Report

Every district in New York State is required to submit a financial report to the New York State Education Department (NYSED). The report is submitted online to NYSED through an online portal called the State Aid Management System (SAMS). SAMS is a secure information system that facilitates the collection and processing of data required by the New York State Education Department (NYSED) to distribute annual state aid to all New York school districts. SAMS is accessible to authorized users from each school district, staff from the State Aid unit of the Education Department, and other authorized users from various state agencies.

2020-2021 Suffern CSD Financial Report (ST-3)
2019-2020 Suffern CSD Financial Report (ST-3)

Purchasing

The purchasing department serves the educational program by providing necessary supplies, textbooks, equipment and related services. Purchase contracts and public works contracts subject to competitive bidding will be awarded to the lowest responsible bidder; however, purchase contracts may be awarded on the basis of best value. Requests for Bids and Requests for Proposals are advertised in the Journal News and Rockland County Times. Bids and Proposals are published by the Empire State Municipal Purchasing Group (see link below) and on this website (see list below). http://www.empirestatebidsystem.com/

Current Bids/RFPS

Suppliers and those interested in doing business with the School District are encouraged to forward a request in writing to our department indicating the category of supply or service. Also, vendors are encouraged to create an account on the Empire State Municipal Website to ensure up-to-date bid and RFP information.

Arabic	Hebrew	Polish
Bulgarian	Hindi	Portuguese
Catalan	Hmong Daw	Romanian
Chinese Simplified	Hungarian	Russian
Chinese Traditional	Indonesian	Slovak
Czech	Italian	Slovenian
Danish	Japanese	Spanish
Dutch	Klingon	Swedish
English	Korean	Thai
Estonian	Latvian	Turkish
Finnish	Lithuanian	Ukrainian
French	Malay	Urdu
German	Maltese	Vietnamese
Greek	Norwegian	Welsh
Haitian Creole	Persian

Arabic	Hebrew	Polish
Bulgarian	Hindi	Portuguese
Catalan	Hmong Daw	Romanian
Chinese Simplified	Hungarian	Russian
Chinese Traditional	Indonesian	Slovak
Czech	Italian	Slovenian
Danish	Japanese	Spanish
Dutch	Klingon	Swedish
English	Korean	Thai
Estonian	Latvian	Turkish
Finnish	Lithuanian	Ukrainian
French	Malay	Urdu
German	Maltese	Vietnamese
Greek	Norwegian	Welsh
Haitian Creole	Persian

Logo Image

Logo Title

In This Section

Business

2025-26 Budget Info

Voter Information

Important Voter Information

Qualified Voter Information

Budget Notice 2025-26

Budget Workshops

Budget Calendar

Previous Budget Presentations

2024-2025

Budget Presentations

2023-2024

2022-2023

2021-2022

2020-2021

2024-2025

Budget & Finance

CONTACTS

Operations

Financial and Audit Information

Financial and Audit Reports

Audits:

Financial Reports:

Purchasing

Current Bids/RFPS

Quick Links

Current RFP Bids

Logo Title

Links & Resources